How to Manage your Expenses

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Add New Expense

View & Track All Expenses

Get An Expense Report

Running a profitable business requires a clear understanding of your expenses. GlossGenius offers a powerful Expense Management feature that allows you to effortlessly track, categorize, store receipts, and analyze your expenses. This guide will provide you with a comprehensive reference to effectively utilize this feature and maximize its benefits.

Benefits of Expense Management

1. Easily access all of your expenses in one place: Access all your expenses conveniently in one place within the GlossGenius app. Keep a record of what you spent, the amounts, dates, and recipients, providing you with a comprehensive overview of your business expenses.
2. Categorize your expenses: Easily categorize your expenses to gain insights into different expense types, such as rent, utilities, supplies, inventory, and more. GlossGenius has collaborated with industry experts to include categories relevant to your business's success.
3. Receipt Storage: Say goodbye to lost receipts. Snap photos or upload receipts directly from your phone, ensuring that every receipt is securely stored and easily accessible whenever needed.
4. Add Recurring expenses: Streamline the process of entering repetitive expenses, such as rent or monthly bills. Simply mark an expense as recurring, specify the frequency, and let GlossGenius handle the rest - No more repetitive data entry.
5. Simplified Tax Filing: Expense categorization is designed with tax time in mind, making it effortless for you or your accountant to file taxes accurately. With GlossGenius' all-in-one system, you'll have all the necessary information for tax purposes without the complexity.

6. Comprehensive Expense Reports: Utilize the built-in reporting feature to gain a clear understanding of your spending patterns and overall profitability. With visual reports, you can quickly assess your expenses and track your business's financial health.

Using the Expense Management Feature

To access the Expense Management feature, tap into More > Expenses. Within this feature, you'll find the following options:

• Add New Expense
• View & Track All Expenses
• Get An Expense Report 

Note: Expenses are for the entire business - At this time team members cannot track individual expenses, as this is a general business setting. 

Add New Expense

To add a new expense, simply tap on the Add New Expense option, then fill out the required fields.

Category	Select an appropriate category for the expense or create a new one using the + button (required)
Date of Expense	Set the date when the expense occurred (required)
Amount	Enter the amount spent (required)
Vendor	Specify the vendor associated with the expense
Description	Add any additional details or notes about the expense
Receipt File	Take a photo or upload an existing photo of the relevant receipt. Please note that photos of receipts cannot be exported, but you can take screenshots of the uploaded receipts.
Make Expense Recurring	If the expense is recurring, enable this option and choose the frequency (example: monthly rent)

View & Track All Expenses

This option allows you to review and manage all your expenses effectively. Here's what you can do:

• View and track all expenses, including recurring expenses
• Add and manage expense categories
• Add new expenses seamlessly

Get An Expense Report

Generate an expense report to gain a comprehensive overview of your business expenses. Simply select the date range, tap the Send button, and your expense report will send to the email associated with your GlossGenius account. The report is organized based on the categories you've set up within the Expense Management feature.